• Managing and maintaining the director’s calendar.
• Maintaining comprehensive and accurate records for department and director.
• Coordination of meetings, creating PowerPoint presentations, managing department page updates, coordinating monthly reporting & managing project action plans.
• Arrange on and off site meetings, events & appointments.
• Ensure that the director is informed of priorities, deadlines and challenges.
• Assist the director in tracking key operational metrics, by organizing and compiling data, researching facts, and coordinating information retrieval.
• Complete accurate and detailed reporting as requested by the director.
• Respond to a wide variety of requests for information, policies and procedures and executive action.
• Analyze problems and determine an approach.
• Assist with administrative work as needed including obtaining signatures, scanning and electronic filing.
• Conduct assigned tasks by the director such as training, event planning and communication.
• Manage and publish department newsletters.
• Track internal and external contacts and maintain contact database for the director.
• Utilize efficient time management with the nuances of complex administrative assistance at the executive level.
• Maintain confidentiality in all aspects of team and company information.
• Operate independently with minimal supervision.

Skills

• Bachelor’s degree in any discipline
• Prior administration skills are required - filing and organizing
• Proficient in MS Office applications (Word, PPT & Excel - advanced level Excel)
• Excellent communication skills