• Answer and direct phone calls from front desk
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clientsLiaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Provide HR work assist including but not limited to: attendance and payroll, CV screening, staff visa application & renewal from DMCC portal.
• Make sure office machines are in good conditions and contact supplier to provide maintenance.
• Manage office and acoommodation relevant bills and payment, make sure office and accommodation operation.

Skills

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• At least 2 years of experience in the field or in a related area
• High school diploma or equivalent; college degree preferred
• Experienced in cross-cultural company or environment