OUR Manifesto:

At Sephora, we stand together and we stand for something more. For empowerment, for exploration, for the opportunity to impact people’s lives through the unlimited power of beauty. We embrace uniqueness, unleash creativity, and pursue progress every day. Sparked by energy and excitement, our passion is contagious. We are united by a common goal - to reimagine the future of beauty.

Reimagine your future, with Sephora.

Reporting to: Talent & Culture Director.

Location: Dubai, United Arab Emirates.

Position Purpose:

• The HR Trainee is responsible for managing the implementation of HR Admin activities in line with Sephora HR process including but not limited to following Pre and onboarding processes, HR Services, Employees’ contract renewals and leave records

Main Responsibilities:

Pre, Onboarding & Insurance

• Liaise with the applicants on completing the necessary recruitment documents required for issuing the employment contract.
• Ensure relevant and required staff documents are scanned and placed on the sharing folder/HRMS at Sephora.
• Coordinate with Chalhoub the expats applicants' medical check and visa processing.
• Guide new joiners on joining their stores.
• Arrange medical insurance cards for employees and their dependents as per the company policy.
• Ensure all employees medical insurance is cancelled based on the LWD and inform the insurance company for credit note.
• Assist the HR Business Partners in filling the recruitment tracker, shortlisting candidates and arranging for interviews with respective panel accordingly.

HR Operations & Services

• Coordinate and provide all types of HR services, letters, and NOC, etc. to employees.
• Manage the order and distribution of employees’ uniform, Admin Executive Cards/Pass and track the distribution and losses of employee badges.
• Collect Leave requests, save in the employee e-folder and update the tracker, validate with the HR Coordinator before informing Chalhoub bi-weekly of the leave requests. 7th of the months and the 21st of the month.
• Assist the HR team in tracking and saving any relevant employee document in their respective files.
• Track leave utilization and manage leave reports and deduction on absenteeism and sickness and discuss with HR Coordinator for salary deduction and commission purposes.
• Validate all info from Stores Attendance Sheet to ensure all leave types have been applied for and absenteeism is captured in the deduction list.
• Update all relevant organizational charts and communicate with the Retail Managers
• Ordering Name Badges & employee uniform

HR Projects & Others

• Track all probation period and ensure they are closed on time by completing the probation period assessment form and confirmation/probation extension letter is disbursed from HR to the employee accordingly whether the probation is extended, or the employee is confirmed.
• Assist the HR team in arranging venue & hotel booking, advertisements, etc.
• Assist HR team in any admin activities as requested.
• Cover the duties of HR Business Partner in her absence.
• Collet and upload all undertaking documents of the new joiners.

Skills & Experience Requirements:

• 1 to 2 years of experience in HR Operations role including HR Services & Employee Deployment.
• Desired experience in retail or fashion industry.
• Communication Skills.
• The HR Trainee requires good verbal and written communication skills to effectively execute their duties and to facilitate smooth and effective communication with employees.
• Interpersonal Skills.
• Helpful and service-oriented, have an ability to work under pressure and be able to be discreet when dealing with confidential information.
• Must also be self-motivated, proactive going beyond the call of duty and result oriented.
• The HR Trainee must be likeable and relatable with an ability to form connections with others.

MS Office:

• Proficient in MS Word, MS Excel, and PowerPoint, which are all necessary to create visually and verbally relevant required materials and reports.
• Ability to manage data and handle with confidentiality.
• Good organizational and time management skills.
• Maintains adequate knowledge of UAE labor law related to day-to-day management of employees.
• Knowledge of human resources processes and practices.

Most importantly, She/he needs to live and breathe the Sephora Culture, DNA and Employee Value propositions (EVP) with a passion for people and making a difference. She/he need to have excellent authentic communication and influencing skills and be energized by working in a fast paced, dynamic environment.