Job Summary: The Administrative Assistant provides crucial support to ensure the smooth operation of the department. This role involves handling various administrative tasks, including managing records, overseeing document expiries, handling contracts, and providing general office support.

Key Responsibilities:

• Office Administration: Perform general office duties such as answering phones, greeting visitors, and managing incoming and outgoing mail.
• Document Management: Organize and maintain physical and electronic files, ensuring they are accurate and accessible.
• Document Expiry Management: Track and monitor document expiry dates, manage renewals or updates, and ensure compliance with relevant policies and regulations.
• Contract Handling: Assist with the preparation, review, and management of contracts. Ensure proper execution, storage, and tracking of key contract dates and obligations.
• Data Entry: Accurately enter and update information into databases and spreadsheets.
• Scheduling: Manage calendars, schedule appointments, and coordinate meetings for staff or management.
• Communication: Prepare and distribute internal and external correspondence, including emails, memos, and reports.
• Record Keeping: Maintain accurate records of transactions, expenses, and other pertinent information.
• Customer Service: Provide high-quality service to internal and external stakeholders, addressing inquiries and resolving issues efficiently.
• Office Supplies: Monitor inventory levels, order office supplies, and ensure that equipment is in good working condition.
• Support: Assist with various administrative projects and tasks as assigned by supervisors or department heads.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Management, or a related field.
• Experience: At least 3 years of experience in an administrative or office support role.