The Secretary/Front Office role involves managing front desk operations, greeting visitors, answering calls, and providing administrative support to the team. The ideal candidate should be organized, professional, and have excellent communication skills.
Responsibilities:
Front Desk Management:
Greet visitors and direct them to the appropriate personnel or department.
Answer, screen, and forward incoming calls, taking messages when necessary.
Administrative Support:
Perform general clerical duties such as filing, photocopying, and managing office supplies.
Schedule and coordinate meetings, appointments, and travel arrangements.
Correspondence:
Handle incoming and outgoing mail, emails, and faxes.
Record Keeping:
Maintain office records and documentation, ensuring everything is properly organized.
Customer Service:
Provide basic information to visitors and callers about the company’s services.