Job Overview:

We are looking for a welcoming and professional Receptionist to be the face of our company. The ideal candidate will be responsible for creating a warm and inviting atmosphere for clients and visitors while managing administrative tasks that keep the office running smoothly. As the first point of contact, you will represent the company’s values and maintain high standards of client service.

Key Responsibilities:

Front Desk Management:

• Greet visitors and clients in a friendly and professional manner.
• Direct visitors to the appropriate person or department.
• Manage incoming calls, screen and forward them appropriately, and take messages as needed.

Administrative Support:

• Handle incoming and outgoing mail, packages, and courier services.
• Handle all office Maintenance requests & Office pantry etc.
• Manage office supplies, including restocking and placing orders when needed.
• Maintain an organized reception area and ensure all front desk materials are up to date.

Scheduling and Coordination:

• Assist in managing meeting room bookings and setting up meeting spaces.
• Help schedule appointments and maintain staff calendars.
• Support event planning for office functions or client meetings.
• Record Keeping & Data Management:
• Assist with data entry, filing, and organizing company documents.
• Keep records of office expenses and submit reports when required.

Office Communication:

• Serve as the point of contact for office-related queries.
• Relay important messages and ensure communication between departments.
• Provide general support to internal teams as needed.
• In addition to the above-mentioned requirements, you will at times be expected to perform tasks and duties outside of the scope of work as necessitated by work demand

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field (preferred).
• Previous experience as a receptionist, front office representative, or administrative assistant.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with office equipment.
• Excellent communication skills, both verbal and written.
• Strong organizational abilities and attention to detail.