Executive Assistant

TAQA Group - الإمارات - Abu Dhabi Emirate

Provide logistical support, coordination and handling all administrative services, procedures, and policies for the department team; Specifically, providing assistance to the Director and ensuring smooth running of the office.

Responsibilities

  • Executive Assistance:
  • Provides comprehensive support services to the Director and providing full administrative assistance including, but not limited to, organizing and managing his calendar, organizing and arranging internal and external meetings/appointments, sending out invitations and reminders, preparing expense reports, processing invoices and ensure smooth day-to-day engagements.
  • Maintains continuity of work by documenting and communicating effectively within and outside the organization
  • Plans, organizes and participates, when required, in meetings, taking the minutes, arranging for their distribution and organizing meeting rooms.
  • Coordinates and arranges speaking engagements, conferences, Seminars and offsite meetings
  • Assumes responsibility for the expenses reports of Executives and team and follows up on payments accordingly.
  • Performs other ad-hoc requests as and when required
  • Facilitates travel arrangements for the Director and other senior members of the team whenever required
  • Prepare and edit correspondence, reports, and presentations
  • Administration Support:
  • Organizes and implements appropriate filing and record management systems to ensure that records are always current and accessible
  • Manage the day-to-day operations of the Department
  • Coordinate, compile and report the monthly accruals for the department, acting as a focal point.
  • Conduct ad-hoc assignments at the request of other members of the department
  • Raise requisitions online and issues local purchasing order (LPO)'s for general services and follows up accordingly
  • Upholds and role-models TAQA's values and desired behaviors
  • Ready to take responsibility in any additional tasks given by the Department.
  • Acts as a liaison between the Directors office and the department
  • Uses high degree of discretion and works in a professional and focused manner.


Qualifications and Experience


Minimum Qualification

Bachelor’s degree or equivalent

Minimum Experience

  • 3-5 years of relevant experience in administrative and/or executive support role
  • Must have excellent communication skills including fluent English written and oral
  • Must have strong Ms office
  • Excellent organization skills with the ability to deal with all levels of stakeholder
تاريخ النشر: ٢٥ سبتمبر ٢٠٢٤
الناشر: LinkedIn
تاريخ النشر: ٢٥ سبتمبر ٢٠٢٤
الناشر: LinkedIn