Overview of the role

The Administrative Assistant provides essential office services by implementing and maintaining administrative systems, procedures, and policies, as well as monitoring ongoing projects. This role ensures the smooth operation of the office and supports team efforts to achieve related objectives.

What you will do

• Optimize Workflow: Study and enhance methods, implement cost-saving measures, and develop effective reporting procedures.
• System and Procedure Management: Analyze and improve operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implement necessary changes.
• Respond to Inquiries: Manage telephone and email inquiries related to stationery, cafeteria, plants, flowers, cleaning, manpower, and other business requests.
• Support Team Efforts: Contribute to team goals by completing related tasks as needed.
• Document Management: Organize and file papers and documents efficiently.
• Facility Management: Manage the Group HR floor, Facility management etc.

Skills

equired Skills to be successful

1. Reporting and Administrative Writing
2. Proficiency in Microsoft Office
3. Process Management and Organization
4. Information Analysis and Problem Solving
5. Professionalism and Effective Communication
6. Supply Management and Inventory Control

What equips you for the role

• Bachelor's degree and minimum 3 years of relevant experience in a similar office administration role.
• Good verbal and written communication skills to enable effective interactions with teams members, employees, managers, and other stakeholders.