Key Responsibilities:

Admin Related:

• Answering and directing phone calls, emails, and other correspondence to the 

appropriate team members.

• Organizing and scheduling meetings, appointments, and travel arrangements.

• Preparing reports, memos, invoices, letters, and other documents.

• Maintaining filing systems, both digital and physical, for easy retrieval and archiving.

• Assisting with office management tasks, including ordering supplies and managing office equipment.

• Managing calendars and meeting schedules for the CEO. Support CEO with any of their admin requests or personal requests.

• Coordinating internal communication and ensuring all necessary information is 

distributed promptly.

HR related:

• Supporting the onboarding process for new employees, necessary paperwork and workspace setup.

• Supporting the off boarding process for employees exiting the company.

• Working closely with IT for access set up for employees.

• Working closely with HR to update employee’s documents, and help working on their immigration.

• Help set up employee’s insurance 

Finance:

• Handling Petty Cash for the company

• Helping with Admin related tasks ( updating company documents for banks, 

Company Insurance policies, etc,…)

Paralegal:

• Handle all KYC related documents/ Certification and liase with legal counsel on the same.

• Renewal of Company’s license.

• Mainting legal’s filing system.

• Support with issuing certificates of inconbencies, register of directors, register of 

members, share transfers and other company documents.

Skills

Qualifications:

• High school diploma or equivalent; additional qualifications as an Administrative 

Assistant.

• Proven experience as an administrative assistant or in a related field.2- 3 years of relevant experience is an asset.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office 

software.

• Strong written and verbal communication skills.

• Ability to multitask, prioritize, and manage time efficiently.

• Attention to detail and problem-solving skills.

• Excellent organizational and planning skills.

• Ability to work both independently and in a team.