Summary
The ideal candidate for the Accounts Assistant position will be responsible to provide administrative and financial support to the Accounts Manager ensuring that payments and expenditures are monitored, documented and processed in an efficient, effective and accurate manner as well as suppliers and vendors are paid within established timescales.
Key Responsibilities
Daily duties may include the following activities:
- Taking responsibility for the day to day processing of all purchase invoices ensuring that invoices are checked and prices are correct and that any discrepancies are investigated and dealt with appropriately.
- Ensuring that invoices are authorized for payment by relevant department managers and matched to purchase orders where applicable.
- Ensuring that invoices are recorded and entered on the MS Dynamics GP system using appropriate account codes and that payments are posted on the system appropriately.
- Following authorization of invoices, organize payment runs, scanning invoices and preparing cheques for mailing.
- Dealing with all enquiries related to invoices/payments, answering telephone calls and emails and liaising with relevant departments as necessary to ensure enquires are dealt with in a professional and timely manner.
- Setting up new supplier accounts and amend existing supplier details as necessary.
- Handling and reconciliation of daily cash ups (petty cash management).
- Performing administrative duties such as typing, photocopying, filing and printing.
- Performing account reconciliations as well as identifying and correcting accounting errors.
- Any other duties as reasonably directed Manager or other member of the management team.
Qualifications
- Previous experience in a similar role and preferably similar industry.
- Good IT skills and knowledge of using Excel and accounting software.
- Accounting qualification would be advantageous (ACCA, CA or equivalent level).
- Meticulous eye for detail and exceptional planning and organizational skills.
- Good telephone manner.
- Ability to multitask and work in a busy, fast paced and challenging environment.
- Ability to take initiative and a practical approach to problem solving.
- Positive and flexible approach to work.