Scope of work (JOB PURPOSE)

The Specialist – Payroll is responsible for ensuring that employees are paid on time and accurately by managing payroll preparation, approval and maintenance of records.

Main Responsibilities

• This role is concerned with the day to day management of the staff’s payroll, ensuring accuracy of payroll data and that all employees are paid on time.
• Ensure the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely.
• Calculating gratuity, airfare, and holiday accruals in accordance with company policy.
• Reviewing the overtime report and ensuring the required approvals are in place.
• Reconciling the HR and Payroll system for annual leave and airfare entitlement.
• Ensure compliance with internal audit requirements including double checking all forms are authorized as appropriate.
• Preparation and reconciliation of monthly general ledger salary journal.
• Maintenance of staff records including archiving and filing.
• Coordinating management approval of payroll before cut off date.
• Responding to questions and concerns from employees concerning their pay.
• Maintaining a strictly confidential department with no unauthorized access to employee data allowed.
• Ensure a complete and accurate payroll filing system.

Health & Safety

Managers/Supervisors are responsible for all aspects of Health, Safety & Security within their department, in line with the Group Policy (HS001). In particular, they must ensure that risk assessments have been carried out, that safe working procedures are in place for all work activities and that all employees under their management are aware of the Group Health, Safety and Security Policy and their obligations under it. They must ensure that safe working practices are

monitored and that risk assessments and procedures are reviewed regularly. Where incidents do occur, they must ensure that they are investigated appropriately and that where necessary, corrective action is taken to ensure that such incidents are not repeated.

Qualifications, Experience, & Skills

• Bachelor’s degree in Accounting, Business or related field is required
• At least 3 years work experience in the payroll division of a company
• Able to work alone to ensure deadlines are achieved
• Being able to problem solve and raise queries where appropriate in a timely manner with the Financial Controller
• Strong integrity and business ethics
• Proven confidentiality and discretion
• Excellent attention to detail
• Good analytical skills
• Ability to work under time constraints and know how to manage workload
• Self -starter who can work independently and use own initiative
• Motivated and ambitious team player with a positive outlook