Administrative Assistant

Dynagraph - الإمارات - دبي

Administrative Assistant / Secretary


Purpose:

The Administrative Assistant / Secretary will be tasked with overseeing and managing all administrative activities required within the Dynagraph organization in Dubai Office.


Duties, Functions and Responsibilities:

Essential duties and functions are included. Other duties may be assigned.

  • Manage all the Quotations requested by all the sales department on a timely manner.
  • Responsible for all correspondence and documentation relevant to Dynagraph offices & clearing agent(s).
  • Manage all consignment logistics and allied services within the Dynagraph Group as required.
  • Arrange and dispatch courier and track the consignment.
  • Process delivery notes & invoices to customers.
  • Manage all existing and future customer contact (CRM).
  • Coordinate and support the Accounting, Purchasing and Billing departments.
  • Manage all office requirements re stationery, servicing of photocopier and as requested.
  • Manage the collection of receivables in coordination with local sales.
  • Responsible to process, liaise and action all legal documents and requirements with the local UAE authorities.
  • Meet, Greet and lead the company visitors to the concerned persons.
  • Arrange the visas, air ticket booking, hotel accommodation, exhibitions, etc. as needed.
  • Ensure all email and faxes were disseminating to the right persons.
  • Create correspondence / cover letter for sales quotations / sales agreement.


Desired Skills and Experience

  • 3 years’ experience in a related position is a distinct advantage.
  • Proficient in Windows, Microsoft Office (Word, Excel, Power Point & Access).
  • Fluent spoken and written English.
  • Bachelors Degree in Business Administration or relevant fields.
  • Knowledge in Supply Chain.
  • Conversant interpreting Letter of Credit's (LC) and its documentations.
  • Knowledge in UAE government portals such as Chamber of Commerce, Dubai Ports, Ministry of Foreign Affairs, Ministry of Economics, etc.

تاريخ النشر: ١٤ أكتوبر ٢٠٢٤
الناشر: LinkedIn
تاريخ النشر: ١٤ أكتوبر ٢٠٢٤
الناشر: LinkedIn