1. Invoicing:  Manage and process all incoming and outgoing invoices. Making sure the sales person name is written on the invoice
2. Monthly Stock for Pantry Items:  Monitor pantry supplies 
3. Showroom Cleaning:  Ensure the showroom is cleaned twice a week by coordinating with the office boy and maintaining a checklist.
4. Coordination with Accounts Manager:  Directly coordinate with the accounts manager on relevant tasks.
5. Front Desk Management:  Greet visitors, answer phone calls, and manage front-desk operations.
6. Mail and Courier Handling: Receive and dispatch mail and courier deliveries efficiently.
7. Office Supplies Inventory:  Keep track of office supplies and place orders when necessary.
8. Meeting Coordination:  Schedule meetings, book conference rooms, and prepare meeting spaces.
9. Administrative Assistance:  Handle filing, scanning, photocopying, and other administrative tasks.
10. Staff Attendance Tracking:  Monitor and update staff attendance and leave records.
11. HR Assistance:  Assist with onboarding paperwork and minor HR-related tasks for new employees.
12. Maintain Clean Attendance Records:  Ensure that accurate and up-to-date attendance records are kept and reported regularly.
13. Keep track record of AC, Electrical maintenance : Making sure the AC units are working, or plumbing needed

Skills

Administrative and Clerical Skills: Managing invoicing, filing, mail handling, and providing administrative assistance.

Inventory and Stock Management: Monitoring pantry and office supplies, and placing orders when needed.

Coordination and Communication: Coordinating with the accounts manager, managing meetings, and handling front desk operations.

Facility and Maintenance Oversight: Ensuring showroom cleanliness, tracking AC and electrical maintenance, and coordinating with staff for upkeep.

Attendance and Record Management: Tracking staff attendance and maintaining accurate records.