The role of Projects Manager in Fit Out and Construction involves overseeing the planning, implementation, and tracking of a specific project, from start to finish.

The Projects Manager will ensure that the project is completed on time, within budget, and to the required quality standards.

• Responsible for entire project management plan including scope, procurement, production, design, communication, cost, time, risk, project human resources, close out etc.
• Ensure health and safety measures are strictly followed at site.
• Represent company in all project meetings
• Verifying the technical aspect of quotes received from vendors.
• Coordination between client, site, sub-contractors & suppliers. Negotiation of prices with subcontractors & suppliers and various project stakeholders.
• Checking of invoices from sub-contractors based on the work done at site.
• Plan and organize resources in advance for the assigned site by daily preparation of labor schedule.
• Quality control of work done at site.
• Enforce rules, regulations and procedures at site.
• Contact the respective regulatory authorities to inspect and comment on the completed fit-out works for the issuance of occupancy certificate.

ESSENTIAL FUNCTIONS:

§ Project Planning:

    Developing project plans, timelines, budgets, and resource allocation plans.

§ Stakeholder Management:

     Building relationships with clients, stakeholders, and other parties involved in the project   to ensure effective communication and collaboration.

§ Team Management:

       Leading and managing project teams, including design and engineering teams, contractors, and subcontractors, and ensuring that project goals are achieved.

§ Budget Management:

       Managing project budgets, monitoring project expenditure, and ensuring that the project stays within budget.

§ Quality Assurance:

        Ensuring that the project meets all quality standards and that the final product is of the required quality.

§ Risk Management:

        Identifying potential risks and developing plans to mitigate them.

§ Reporting:

              Providing regular reports to senior management, stakeholders, and clients on the progress of the project.

§ Safety Management:

       Ensuring that all safety procedures and regulations are followed and that the project site is safe for workers and visitors.

§ Compliance:

      Ensuring that all regulatory requirements are met and that all necessary permits and licenses are obtained.

SPECIFIC DUTIES & RESPONSIBILITIES:

• Manages and coordinates the project through all phases of design, permits and construction. Operates independently as the principal project representative.

ENGINEERING:

§ Read/understand/analyze the IFC drawings.

§ Read/understand/analyze the specifications and the BOQ.

§ Understand in details the scope of work.

§ Raise any RFI required for the execution of the work.

§ Raise any variation notice to the head office management.

• Monitor the engineering development, and notify the Engineering department for any delay that may affect the execution progress on site.

Monitor the procurement report and notify the procurement department for any delay that may affect the execution progress on site.

COORDINATION:

• Coordinate with the site team and make sure all tasks are properly assigned in well-organized way.
• Make sure the site team is understanding in details the tasks to be done.
• Check with the site team the accurate manpower allocation.
• Lead the site weekly meeting, and guide the project requirements.
• Meet the head office management and discuss the project prospects.
• Receive and follow the head office instructions.
• Make sure about the correct method of execution and the proper usage of materials.
• Avoid any type of material wastage and damage.
• Ensure the safety measures on site.
• Overseeing manpower productivity.
• Coordinate with the subcontractors; make sure all NOC/clearances are provided,
• Make sure each subcontractor knows well his scope of work.
• Assure proper coordination with the consultant/concerned authorities.

EXECUTION

• Read/understand/analyze the execution schedule provided by the head office.
• Notify the head office of any delay caused by any party, in order for the head office to take the necessary action.
• Notify the head office of any variation caused by any reason in order for the head office to prepare the official variation.

REPORTING

• Review the daily report submitted by the project engineer.
• Prepare two-week-ahead schedule in order to be submitted to the head office.
• Prepare the monthly report and submit it to the head office.
• Observe the skills, attitude, attendance etc. of the workforce and rate them monthly to improve their performance at site.
• Close out and hand over project

MISCELANEOUS:

• Attends meetings and trainings when required.
• Contributes client satisfaction by attending requests and enquiries courteously and efficiently.
• Accepts flexible work schedules when necessary to provide uninterrupted service clients and stakeholders.
• Maintains working environment, materials and company property in an organized, clean and orderly manner.
• Continuously seeks to improve efficient operations and knowledge.
• Is well updated, and possesses solid knowledge on all relevant policies and procedures related to the operations.
• Assists in Team Talent Acquisition and Development as required.

Skills

• Bachelor's degree in Civil Engineering and Construction Management, or a related field (Master's preferred).
• Proven experience of at least 10 years as a Project Manager in the fit out industry in the UAE
• PMP or similar project management certification is a plus.
• Strong knowledge of fit out construction processes, materials, and techniques.
• Excellent leadership, communication, and negotiation skills.
• Proficient in project management software and tools.
• Familiarity with local regulations and building codes in the UAE.