Job Description:
We are seeking a detail-oriented and organized Administrative Executive to join our team. The ideal candidate will be responsible for managing data entries related to the Ministry of Human Resource (MoHR) and handling immigration-related tasks to support our consultants. The role involves accurate documentation, timely follow-ups, and effective communication with internal and external stakeholders.
Key Responsibilities:
- Perform data entry tasks related to the Ministry of Human Resource (MoHR) processes, including maintaining employee records, updating databases, and preparing necessary documents.
- Handle immigration-related documentation and data entry for work permits, visa applications, renewals, and other relevant processes.
- Coordinate with consultants to ensure that all MoHR and immigration documents are processed in a timely and accurate manner.
- Follow up with relevant government authorities, agencies, and other third parties regarding the status of MoHR and immigration-related applications.
- Maintain and organize physical and digital files for all HR and immigration documentation.
- Ensure compliance with legal and company regulations during all MoHR and immigration processes.
- Assist consultants in preparing necessary reports, presentations, and documentation for client meetings.
- Update and track status reports related to HR and immigration tasks.
- Provide general administrative support to consultants as needed.
Qualifications & Requirements:
- A diploma or degree in Business Administration, Human Resources, or a related field.
- Proven experience in an administrative role, preferably with exposure to HR or immigration processes.
- Strong attention to detail and excellent organizational skills.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and data entry software.
- Ability to handle sensitive information with confidentiality.
- Strong communication skills, both verbal and written.
- Ability to manage multiple tasks and meet deadlines.
Preferred Qualifications:
- Prior experience working with government authorities such as the Ministry of Human Resource or immigration offices.
- Knowledge of local labor laws and immigration regulations.
Benefits:
- Competitive salary package
- Health and wellness benefits
- Opportunities for professional development and career growth
- Supportive and dynamic work environment
Skills
- Data Entry Accuracy – Fast and precise data entry skills for HR and immigration tasks.
- Organizational Skills – Strong ability to manage and organize documents efficiently.
- Communication – Clear verbal and written communication for coordinating with internal teams and external agencies.
- Problem-Solving – Proactive in identifying and resolving issues with HR and immigration processes.
- Attention to Detail – High level of accuracy and precision in managing sensitive information.
- Knowledge of Procedures – Familiarity with HR and immigration regulations is a plus.
- Confidentiality – Ability to handle sensitive information with discretion.
- Tech-Savvy – Proficiency with office software (Excel, Word) and data entry systems.
- Time Management – Ability to manage multiple tasks and meet deadlines.
- Teamwork – Strong interpersonal skills for working collaboratively with consultants.