Job Title: Assistant

Location: Dubai

Reporting to: EA to CEO

Due to continued success, we are opening a new office in Dubai and looking for a Personal Assistant.

Key Responsibilities

• Deliver high-level operational and administrative support to C-level executives, ensuring their daily activities and responsibilities are handled with precision.
• Manage complex calendars, including scheduling and coordinating meetings across multiple time zones.
• Organize international and domestic travel logistics, such as flights, accommodations, and ground transportation, while ensuring compliance with corporate travel policies.
• Facilitate the procurement and processing of travel visas and other necessary documentation.
• Plan and oversee client dinners, corporate gatherings, and other high-profile events, ensuring all details are executed flawlessly.
• Build and nurture relationships with vendors, service providers, and external partners to support the operational and administrative needs of the executive team.
• Negotiate contracts, monitor service quality, and ensure timely delivery of goods and services.
• Act as the primary liaison between C-level executives and both internal teams and external stakeholders, maintaining clear communication channels.
• Collaborate with a global team of assistants to ensure consistent standards, share best practices, and enhance operational efficiency.
• Facilitate seamless communication across teams to support effective decision-making by the executive team.

Qualifications and Skills

• Demonstrated experience providing support to C-level executives in a fast-paced, dynamic environment.
• Exceptional organizational and time-management abilities with a proven ability to prioritize and multitask effectively.
• Strong communication and interpersonal skills, with a culturally aware and globally sensitive approach.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) with advanced technical skills.
• High level of discretion and professionalism in managing confidential and sensitive information.
• Proactive problem-solving skills with the ability to adapt quickly to changing priorities and demands.
• Experience in coordinating travel arrangements, event planning, and visa processing.
• Familiarity with private equity, finance, or related industries is preferred.
• Prior experience working with global teams and coordinating across international offices.
• Knowledge of additional languages, especially German, is an advantage.

This role requires an individual who thrives in a high-pressure environment, demonstrates initiative, and maintains impeccable attention to detail while ensuring the seamless operation of executive activities.