We are seeking a personable, professional, and proactive individual to fill the position of secretary and front office executive within our team. The ideal applicant will possess excellent communication abilities and be fluent in both Russian and English. Responsibilities for this role include welcoming visitors, managing inquiries, performing administrative duties, and ensuring a hospitable atmosphere.

• Follow set guidelines to meet incoming visitors and help them locate the specified department in the organization.
• Maintain smooth functioning of the company by supporting in-house members with general organizational tasks as per requirement.
• Maintain fluent communication by conveying important messages arriving through phone calls to the respective staff member.
• Create a timely record of important meetings and agendas by maintaining the company calendar.
• Inform interested and appropriate persons about the company's basic details through various communication modes.
• Carry general clerical tasks like scanning, photocopying, faxing, and taking notes as per requirement.

Skills

• The ideal applicant will possess excellent communication abilities and be fluent in both Russian and English. (Mandatory)
• Solid written and verbal communication skills.
• A tech-savvy individual with an ability to operate software like MS Word, Excel, PowerPoint, and Outlook efficiently.
• Ability to manage in-house activities by applying suitable time management and scheduling strategies.
• Prior exposure as a receptionist in a professional corporate setting or company.
• Proficient in time management and handling various tasks with utmost dedication and sincerity.
• Professional attitude and appearance.