We are recruiting for a Receptionist / Office Administrator position on behalf of a well-known UAE-headquartered holding company. This role offers a unique opportunity to join a professional and dynamic office based in Dubai.

Role Overview

As the first point of contact for visitors and clients, the Receptionist / Office Administrator will provide exceptional customer service and ensure a welcoming, professional atmosphere. The role involves managing front desk operations, handling inquiries, and supporting the team with various administrative and office management tasks.

Key Responsibilities

• Greet and welcome visitors warmly and professionally.
• Answer, screen, and forward incoming calls.
• Manage inquiries from clients, staff, and the public.
• Maintain an organized and presentable reception area.
• Schedule and oversee appointments, meetings, and conference room bookings.
• Handle mail, deliveries, and stationary supplies.
• Oversee office pantry supplies and ensure staff needs are met.
• Assist with administrative tasks such as data entry, filing, and photocopying.
• Ensure security protocols and maintain visitor logs.
• Coordinate with office management and vendors to ensure smooth operations.
• Handle sensitive information with confidentiality.

Qualifications

• High school diploma or equivalent (additional qualifications are a plus).
• Proven experience as a receptionist, office administrator, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent communication skills in English (verbal and written). Arabic proficiency is a plus.
• Strong organizational and multitasking skills.
• Friendly, approachable demeanor with a customer service focus.
• Ability to work independently and collaboratively in a fast-paced environment.

Preferred Skills

• Familiarity with vendor registrations and calendar management.
• Experience in administrative or office management roles.
• Versatile communicator with native fluency in English, Russian, Arabic will be an advantage.

What We Offer

• An opportunity to be part of a fast-growing organization.
• Great colleagues and an amazing office environment.
• Competitive benefits in line with market standards, including health insurance and annual leave.

If you meet the qualifications and are looking to join a prestigious organization, we encourage you to apply for this exciting opportunity based in Dubai.