Key Responsibilities

• Manage calendars, appointments, travel, and correspondence for senior executives.
• Prepare documents and reports for meetings.
• Serve as the main point of contact between the executive and internal/external stakeholders.
• Draft and manage business communications.
• Organize meetings, take minutes, track action items, and coordinate company events and conferences.
• Maintain filing systems, track budgets, process expenses, and manage office supplies.
• Handle sensitive information with discretion and ensure confidentiality in all matters.
• Assist with project coordination, tracking progress, and conducting research for reports and presentations.
• Facilitate communication across teams, ensure smooth office operations, and support day-to-day administrative functions.

Required Skills:

• Strong communication and interpersonal skills.
• Exceptional organizational skills and attention to detail.
• Proficient in office software (Microsoft Office, Google Suite, etc.).
• Ability to handle multiple tasks, prioritize effectively, and meet deadlines.
• Professional demeanor, with the ability to manage sensitive and confidential information.

Experience:

• 5+ years of experience as an Executive Assistant or PA, particularly in large or multinational EPC contracting companies.
• Experience managing senior executives’ schedules and operations.