Position Overview:
As Personal Assistant to Caroline Winters, you will be her right hand, ensuring smooth daily operations both personally and professionally. This role requires impeccable organizational skills, proactive problem-solving, and the ability to thrive in a fast-moving, high-pressure environment. You will work closely with Caroline, handling a wide range of administrative and executive support tasks while maintaining utmost discretion.
Key Responsibilities:
- Manage Caroline’s calendar, schedule meetings, and coordinate travel arrangements.
- Handle confidential correspondence, emails, and communications efficiently.
- Assist with cosmetic production follow-ups, supplier coordination, and brand-related projects.
- Plan and oversee photoshoots, including coordinating with photographers, stylists, and vendors.
- Provide support with social media content planning and influencer outreach.
- Manage day-to-day tasks such as organizing events, handling appointments, and running errands.
- Act as the primary point of contact for external stakeholders, ensuring smooth communication.
- Support Caroline during travels, meetings, and events as needed.
Requirements:
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
- Strong organizational and time-management skills with attention to detail.
- Ability to handle multiple tasks simultaneously and meet tight deadlines.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and project management tools.
- Flexibility to travel frequently and adapt to changing schedules.
- High level of discretion and confidentiality.
- Experience in the beauty, fashion, or luxury industries is a plus.
Personal Attributes:
- Proactive, resourceful, and self-motivated.
- Solution-oriented with strong problem-solving skills.
- High energy, positive attitude, and a strong work ethic.
- Passion for the beauty industry and an eye for aesthetics.