The Assistant Admin Buyer supports the buying team in the daily administrative and operational functions of the buying process. This role plays a key part in ensuring smooth coordination between suppliers, internal teams, and stores by managing purchase orders, tracking deliveries, and maintaining accurate data to ensure the timely availability of merchandise in line with the business objectives.

Administrative Support:

• Create and manage purchase orders (POs) in the system, ensuring accuracy in quantities, pricing, and delivery details.

• Maintain and update product data, SKU details, and supplier information.

• Track order confirmations, shipment schedules, and delivery follow-ups.

• Manage the flow of samples, ensuring proper documentation and storage.

Buying Operations:

• Assist the Buyer with sales and stock reporting, analysing performance to support reordering or markdown decisions.

• Support the preparation of buying meetings, seasonal range plans, and product selections.

• Coordinate with suppliers on product information, imagery, and samples.

• Follow up on product launches, price changes, and markdowns. Communication & Coordination:

• Liaise with suppliers, logistics, finance, and retail teams to ensure smooth order processing and deliveries.

• Support the visual merchandising and marketing teams with product information for campaigns and in-store promotions.

• Ensure clear and timely communication with stores regarding product availability and delivery updates.

General Duties:

• File and archive relevant documentation, including invoices, POs, and supplier correspondence.

• Support inventory accuracy through regular system updates and stock checks.

• Assist in ad-hoc projects, including new brand onboarding, events, and promotional activities.

Skills

Key Competencies:

• Team player with a proactive and positive attitude.

• Commercial awareness and passion for fashion.

• Analytical mindset with problem-solving abilities.

• Time management and prioritization skills.

Skills & Qualifications:

• 2+ years of experience in retail operations, preferably in the fashion and lifestyle industry.

• Strong knowledge of management systems.

• Excellent organizational and multitasking abilities.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Exceptional communication and interpersonal skills.

• Strong written and verbal communication abilities.

• Passion for the fashion and lifestyle industry with an understanding of operations and corporate systems.