Key Responsibilities:

• Manage and maintain administrative systems, processes, and policies across departments.
• Oversee documentation, filing systems, and ensure the confidentiality and security of data.
• Coordinate schedules, meetings, and appointments for management and operations teams.
• Assist in procurement and inventory control for office and operational supplies.
• Prepare reports, letters, memos, and documentation as required by the management.
• Monitor and track expenses related to administrative functions and submit timely reports.
• Maintain updated records of employees, suppliers, and service providers.
• Handle internal communication and act as a bridge between departments for operational updates.
• Support HR and finance teams with onboarding documentation, leave tracking, and payroll inputs.
• Liaise with external service providers for maintenance, licenses, utilities, and compliance documentation.
• Maintain and update operational SOPs and ensure staff compliance with organizational policies.
• Support logistics and scheduling of company assets including mobile EV chargers, service vehicles, and drivers.

Skills

Skills and Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 3 years of experience in administrative or office management roles.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication in English (Arabic is a plus).
• Proficient in MS Office (Word, Excel, PowerPoint) and general tech-savviness.
• Knowledge of basic finance or HR processes is an advantage.
• Strong interpersonal skills and ability to work with diverse teams.
• Discretion, reliability, and attention to detail are essential.