Job Responsibilities

Financial & Administrative Tasks

• Oversee the company’s billing reconciliation and review returned/canceled orders to ensure accuracy of financial records.
• Verify incoming payments via bank transfers, POS terminals, and cheques; coordinate seamlessly with the finance team.
• Regularly follow up on outstanding payments, check order dispatch status with the warehouse, and recover overdue amounts.
• Verify physical billing documents against sales notes to ensure the accuracy of submitted payment records.

Business License Management

• Handle the renewal of business licenses for all stores, ensuring renewal documents are submitted at least one month in advance.
• Manage applications and renewals for exterior store displays, completing the process one month before expiration.

Employee Visa & Onboarding Management

• Track the validity of employee work visas and ensure timely renewal at least one week before expiry.
• Collect documents for new hires and manage the visa application process.
• Organize and archive employee records and related documentation.

Skills

• Educational Background: Associate degree or above in administration, finance, or a related field. Over one year of experience in finance/administration preferred.
• Core Skills: Proficient in Microsoft Word, Excel, and other office software.
• Key Qualities: Exceptionally detail-oriented, highly responsible, and skilled in cross-department coordination and multitasking.
• Language Skills: Fluent in English (both written and spoken); Arabic is a plus.