Company Overview:

Sarah Wellbeing is a boutique consulting platform that blends conscious feminine leadership, business development, wellbeing, and curated premium experiences for women, wellness brands, and female-led ventures.

We design and deliver programs, workshops, and business development journeys for women entrepreneurs, spa owners, and wellness founders—combining beauty, awareness, meaning, and practical results.

We are entering an important growth and expansion phase and are seeking a key team member who will act as the right hand to the founder, supporting both execution and creative growth.

Role Overview

We are looking for a full-time Executive & Operations Coordinator based in Dubai, working in a hybrid model (home, cafés, and in-person meetings).

This role combines:

• Daily operational coordination
• Task and project follow-up
• Time and calendar management
• Client and vendor communication
• Workshop and launch support
• Turning ideas into clear, actionable steps

The role blends feminine presence + professionalism + execution + calm leadership.

You will represent the brand with elegance on the front end while managing back-end operations with structure and intelligence.

Key Responsibilities

• Manage calendars, schedules, and appointments
• Organize tasks, projects, documents, and files
• Prepare meeting summaries and follow-ups
• Communicate with clients, vendors, and partners
• Close open loops and ensure tasks are completed
• Support the preparation and execution of workshops, launches, and content
• Maintain smooth workflows and operational clarity
• Provide weekly progress and achievement reports

Skills

Skills & Qualifications

• Strong communication and organizational skills
• High emotional intelligence and social awareness
• Polished, calm, and professional presence with clients
• Ability to translate ideas into actionable steps
• Strong time management and prioritization skills
• Excellent follow-up and task completion abilities
• Client-facing experience
• Ability to respect boundaries and work independently
• Comfortable working under light pressure with flexibility
• Preferred background in business administration, coordination, hospitality, operations, projects, or office management
• Proficiency in tools such as Google Drive, Notion, Excel, Asana (a plus)

Personal & Professional Attributes (Very Important)

We highly value:

• Feminine presence with strong professionalism
• Calmness, balance, and respect
• Clear, drama-free communication
• Initiative, ownership, and accountability
• Politeness, clarity, and consistency in follow-up
• Strong sense of aesthetics and taste
• Ability to be kind yet firm with clients
• Alignment with a conscious, refined work environment

Work Environment & Culture

This role is ideal for someone who values:

• Feminine leadership and conscious work
• A refined, calm, and respectful environment
• Meaningful work with real impact
• Beauty and attention to detail
• Personal growth and continuous learning
• Building a long-term career with a growing brand