JOB PURPOSEThe Procurement Coordinator supports in managing day-to-day procurement activities, ensuring timely execution, compliance, and effective coordination with internal stakeholders and vendors.
Key Responsibilities:-
Procurement Support Support the team in executing end-to-end procurement activities from requisition to delivery. Prepare and process purchase requisitions (PRs), purchase orders (POs), and supporting documentation. Coordinate with internal departments to confirm specifications, scope, quantities, and timelines. Track procurement requests, milestones, and deliverables, escalating risks or delays.
Vendor Coordination Act as a point of contact for vendors on operational matters. Support vendor onboarding, registration, and documentation requirements. Follow up with suppliers on quotations, delivery schedules, and issue resolution. Maintain accurate vendor and contract records.
Compliance & Governance Ensure all procurement activities adhere to Malaffi policies, internal controls, and applicable Abu Dhabi / UAE regulations. Maintain organized procurement files to support audits and governance reviews. Support compliance checks and approvals as directed by the Procurement Lead.
Financial & Administrative Coordination Coordinate with Finance on invoice validation, three‑way matching (PO, GRN, invoice), and payment follow-ups. Maintain procurement trackers, logs, and documentation. Support budget tracking and cost control reporting.
Systems & Reporting Update ERP or procurement systems accurately and on time. Prepare routine procurement reports, dashboards, and status updates. Maintain contract, PO, and supplier documentation in shared repositories. Experienced in Oracle Fusion is a must have.