Job Responsibilities          VIM •       Perform ICC validation, proposed line checking, and scanning for VIM validation (PO and Non-PO invoices).
•       Ensure VAT compliance for all vendor invoices.
•       Coordinate with internal departments to ensure timely invoice clearance.
•       Reconcile invoices and identify discrepancies.
•       Monitor and ensure no pending items remain in the VIM inbox.
•       Generate and circulate daily VIM status reports.
•       Assist Assistant Manager/RFM with additional assigned tasks.
  Document Control •       Ensure all the invoices are organized as generated by VIM •       All the supplier invoices with control to retrieve the documents as required.
AP Cycle •       Generate weekly VIM Aging reports from SAP.
•       Monitor outstanding balances and follow up where necessary.
•       Assist in reconciling vendor statements.
•       Support internal and external audits by preparing schedules and providing supporting documentation.
  AR Cycle •       Prepare and process AR invoices for ROB (Fuel) and backcharges.
•       Ensure accuracy and proper supporting documentation for all AR invoices.
•       Assist in generating and reviewing AR Aging reports.
•       Prepare and circulate Statements of Account (SoA) to customers.
•       Follow up on outstanding receivables in coordination with relevant departments.
Audit •       Liaise with internal and external auditors to fulfill audit requirements.
•       Provide schedules, supporting documents and reconciliations as requested by auditors.
•       Support SCM in physical verification of stores when required.