Receive, log, and distribute incoming project documents such as drawings, correspondence, transmittals, RFIs, and submittals

Ensure documents are properly checked, approved, and filed (soft and hard copies) in accordance with company and project-specific procedures

Maintain up-to-date records of all drawings and other project documentation

Track document submissions and ensure timely return of reviewed documents

Control document versions and revisions to avoid errors or duplication

Maintain confidentiality and security of sensitive documentation

Ensure compliance with company and project-specific document control procedures and systems

Coordinate with design, procurement, QA/QC, site, and project management teams to manage documentation flow

Prepare and manage document transmittals and correspondence logs

Support team members with document searches and retrieval requests

Use document control software or tools (e.g., Aconex, Procore, MS Excel, SharePoint) for effective documentation

Keep hard copy and digital filing systems organized and updated

Diploma or Bachelor's degree in Business Administration, Engineering, or a related field

2–4 years of experience in a Document Controller role, preferably in construction, engineering, or aluminium/glass industry

Excellent knowledge of document control systems and Microsoft Office (Excel, Word, Outlook)

Familiarity with project documentation such as drawings, technical submittals, and transmittals

High attention to detail and organizational skills

Strong communication skills in English (verbal and written)

Ability to work under pressure and manage multiple deadlines