Job Description

Roles & Responsibilities

The ideal candidate should be able to handle daily administrative tasks, answer calls, manage correspondence, schedule meetings, organize documents, and support management and the team with office operations. Native or near-native Russian language proficiency is highly preferred.

• Answer phone calls, messages, and business emails professionally.

• Welcome and assist visitors, clients, and guests.

• Schedule meetings, appointments, and daily office coordination.

• Prepare, register, scan, file, and organize documents and records.

• Follow up on administrative matters, letters, invoices, and internal requests.

• Coordinate with employees, clients, suppliers, and external parties.

• Maintain files, contact lists, reports, and administrative records.

• Assist in preparing letters, forms, simple reports, and official correspondence.

• Support basic payment follow-ups, receipts, and simple administrative-financial tasks when required.

• Keep the office and reception area organized and presentable.

• Perform other reasonable administrative duties assigned by management.

Desired Candidate Profile

• Previous experience in administration, secretary work, reception, or office support is preferred.

• Native or near-native Russian language proficiency is highly preferred.

• Good business communication skills in English.

• Knowledge of Microsoft Office, Google Workspace, email, and basic office tools.

• Strong communication skills with clients and colleagues.

• High level of organization, attention to detail, follow-up, and responsibility.

• Professional appearance and proper office behavior.

• Ability to multitask and manage priorities.

• Punctual, honest, and reliable.

• Ability to handle confidential company and management information with discretion.

Personal Qualities

• Organized and detail-oriented.

• Polite and well-mannered.

• Responsible and proactive.

• Trustworthy and discreet.

• Calm under work pressure.

• Cooperative and willing to learn.

Working Conditions

• Full-time, office-based position.

• The role includes a combination of secretary work, reception support, and administrative duties.

• Direct reporting to management or the office manager.