Front Desk & Reception Management

• First Point of Contact: Welcome visitors, clients, and guests, ensuring a professional and hospitable environment.

• Communications: Screen, answer, and direct incoming calls on a multi-line phone system; manage and respond to general company emails.

• Access & Security: Monitor office security by issuing visitor badges, maintaining entry/exit logbooks, and managing building or parking access.

• Mail Operations: Receive, sort, and distribute incoming mail, couriers, and packages while organizing outgoing correspondence.

Administrative & Clerical Support

• Scheduling: Coordinate appointment calendars, schedule internal meetings, and book meeting rooms.

• Documentation: Prepare, draft, and organize company correspondence, reports, presentations, and documents.

• Record Keeping: Maintain both physical and digital filing systems, employee directories, and customer databases.

• Data Entry: Keep records updated accurately using programs like the Microsoft Office Suite.

Office Management & Operations

• Inventory Control: Monitor and maintain stock levels for office stationery, pantry items, and equipment.

• Vendor Management: Liaise with suppliers, manage service agreements, and coordinate with maintenance or housekeeping staff for office upkeep.

• Event Coordination: Assist in planning and executing internal corporate events, staff training, or client gatherings.

  
  

Departmental Assistance

• HR Support: Assist with HR tasks such as maintaining daily attendance tracking, logging leave, or coordinating with the Public Relations Officer (PRO) for work visas.

• Finance Assistance: Help process supplier invoices, post entries into systems (e.g., SAP), and process petty cash.

Desired Candidate Profile

• Possesses a Bachelor's degree in Business Administration or a related field.

• Holds a minimum of 2 years of experience in an administrative or receptionist role, demonstrating practical application of skills.

• Demonstrates proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), showcasing technical competency.

• Exhibits exceptional organizational and time-management skills, ensuring efficient handling of multiple tasks.
  
  Must be available to join immediately.
  
  Apply now if you are available for immediate joining