• Manage daily office administration and ensure smooth office operations.

• Handle incoming calls, emails, and visitor inquiries professionally.

• Prepare, organize, and maintain project files, contracts, quotations, and company documents.

• Coordinate with project managers, designers, site engineers, suppliers and clients.

• Schedule meetings, appointments and maintain management calendars.

• Assist in preparing quotations, purchase orders (POs), invoices and delivery notes.

• Maintain records of vendor details, material orders and project documentation.

• Follow up with suppliers and subcontractors regarding deliveries and documentation.

• Monitor office supplies, stationery and pantry inventory; arrange purchases when required.

• Support the team with attendance records, leave management and employee documentation.

• Maintain accurate filing systems (both physical and digital).

• Assist the accounts department by organizing invoices, receipts and payment records.

• Coordinate courier services, office maintenance and utility-related tasks.

• Ensure compliance with company policies and maintain confidentiality of business information.

• Prepare reports, presentations, and spreadsheets as required by management.

• Perform other administrative duties to support the successful execution of interior design and fit-out projects.

Desired Candidate Profile

Desired Candidate Profile

• Bachelor's degree or diploma in Business Administration or a related field.

• 1–3 years of administrative experience in an interior design, fit-out or construction company is mandatory.

• Excellent communication skills in English and Hindi.

• Strong interpersonal skills with the ability to coordinate effectively with clients, suppliers, and project teams.

• Proficient in Microsoft Office (Word, Excel, Outlook and PowerPoint).

• Good organizational, multitasking and time management skills.

• Ability to prepare and maintain quotations, purchase orders, invoices and project documentation.

• Strong attention to detail and accuracy in record keeping.

• Professional attitude with the ability to work independently and as part of a team.

• Ability to handle confidential information with integrity and professionalism.

• Positive, proactive and willing to learn in a fast-paced interior fit-out environment.