• Performs a variety of duties in handling and organizing transportation and activities for the Company.

• Responsible for coordinating daily transportation, vehicles used, timings, etc., and communicating the information to the Management.

• Prepares and organizes daily journey plans to ensure timely transportation for the Staff and Workers.

• Daily, prepares written transportation and pre-trip inspection reports for each vehicle and coordinates the maintenance and repair of vehicles, including fueling, oil checks, and cleaning.

• On a monthly basis, collection, expenditure calculation and filing of documents related to Fuel consumption.

• Looking after the fleet vehicle movements, co-coordinating with the leasing companies, timely notification of vehicle servicing, maintenance & repairs.

• Dealing with drivers for scheduling of the day today work, keeping track of vehicle movements, resolving day today issues related to work, maintaining records of daily journey plans, carryout Toolbox talk to improve the awareness of hazards for drivers.

• Vehicle insurance claim in case of an accident/damage/lost/missing, etc. Obtaining necessary police report. Periodical checking of vehicle traffic fines and its recovery from the violators, etc.

• Monitoring drivers’ working hours, overtime work, evaluating drivers’ performance, dealing with the traffic authorities concerned for the necessary vehicle permits.

• Prepares the hired vehicles time sheet every month, present it to the Management for approval then submit it to the Finance Department.

CAMP ADMINISTRATION

• Managed the Camp administration for the workforce of more than 10,000 Employees. Around 9000 Workers and around 300 Managers (including Project Manager, Site Managers, Construction Managers, Engineers, Supervisors, and blue-collar workmen).

• Managed camp activities involve cleaning, maintenance, and occupancy in the camp, safety & security and ensuring discipline in the camp.

• Report on workers staying in the camp/not reporting to duty on daily basis to HR along with the

valid reason on each case.

• Daily camp checking, daily reports & monthly reports sent to HR & Admin Department.

• Supervision of camp crew and to monitor their daily work.

• Ensure regular camp maintenance works.

• Ensure legal compliance of safety and security of Camp operations

• Rooms allotments - accommodation for new arrivals, room allotments as per the Company

• To make sure that food is cooked under hygienic conditions. Keep an eye on the quality and safety of the food served.

• Handle immediate first aid and inform doctor in case of emergency. Provide proper medical care for the inmates.

• Ensures timely ordering and maintenance of inventory of all camp supplies, tools, and equipment necessary for the maintenance and operation of the camp facilities.

• Maintain diesel and water consumption records and take appropriate actions for its economic utilization.

• Maintain records of Camp assets and send periodic reports to the Management of Status.

• Supervise Catering company’s activities and ensure they comply with all statutory and contractual obligations as per the norms and agreements.

• Ensure periodic pest control treatment in the Camp.

SITE ADMIN WORKS

• Coordinate site Administration activities.

• Everyday update manpower list & timekeeping and time sheet entry, preparation of attendance, daily follow-up with site foreman and preparing daily absent report submitting to the HR Dept.

• Coordinate with timekeepers and ensure proper timekeeping for the workforce.

• Employee’s joining reports, maintain staff records, and prepare daily notes.

• Maintaining time keeping records through Timekeepers every day and submitting the attendance reports department wise, location wise, and shift wise to the HR Department daily.

• Random site checks to make sure 100 % attendance of the workforce by not allowing workers to take extra rest/break hrs.

• Report late arrivals, early leaving, and absenteeism to the HR Dept.

• Coordinate with the Head of Departments and obtain approvals for overtime work in compliance with the Company overtime policy.

• Maintaining master employees’ file for employee’s data.

• Providing first-aid services to the employee in case of accident during duty hrs.

• Making a joining report of leave return employees and keeping track of leave personnel.

• Prepare payroll data and submit it to HR Dept. by the 25th of every month.

• Prepare leave / final settlement for the releasing employees and submit the details to the HR Dept.

• Ensure Site facilities – Offices, washrooms, etc. daily cleaning and its proper maintenance.

• Provide drinking water to the Site manpower and to maintain records of the services.

• Ensure daily disposal of sewage, construction waste and food waste to the Municipality approved centers and to maintain records of disposals

Desired Candidate Profile

Operating System : WINDOWS 7, WINDOWS 8, WINDOWS 10 & WINDOWS 11. Application Packages : MS -OFFICE, OUTLOOK & INTERNET : Software: Oracle ERP, MS Excel, Word, Outlook, Power Point