Job description

Job Objective: Supervising and directing all work in the Administrative Affairs Section of the concerned department, fulfilling all operational needs of the department, and ensuring they remain within the approved budget in accordance with the provisions of Law No. (6) of 1997 regarding Contracts of Government Departments in the Emirate of Dubai and its amendments.

 Educational Qualification:  Master's degree in procurement, contracts, and warehousing.
Years of Experience: Ten years of experience in procurement, contracts, and warehousing. 
Job Skills: Advanced skills in using Microsoft programs, proficiency in using Oracle applications, accounting and procurement applications, fluency in reading, writing, and speaking both Arabic and English, ability to respond to inquiries, and analyze and interpret reports.
Duties and Responsibilities:
 Preparing long and short-term procurement plans to meet all the entity's needs.
 Preparing long and short-term plans for warehouse operations and following up on them.
 Preparing procurement budgets and having them approved by the director of the concerned department.
 Coordinating with the Financial Affairs Section regarding procurement budgeting and budget allocation.
 Establishing clear criteria to determine required procurement specifications, taking into account economic, quality, and delivery timeframe standards.
 Defining and monitoring criteria for selecting the most suitable suppliers.
 Preparing long and short-term plans aimed at obtaining the best prices.
 Outlining steps followed in organizing the section regarding necessary supporting documents, internal departmental requests, and other organizational matters.
 Preparing key performance indicators (KPIs) for the section and submitting them to the director of the concerned department.
 Conducting necessary market research and providing realistic field data on supply sources.
 Outlining and defining organized steps for warehouse operations regarding receipt and delivery documents and required document cycles.
 Supervising storage, warehousing, and inventory items to ensure compliance with storage standards, applicable regulations, and best practices.
Ensuring needs are met on schedule and according to specified details.
Supervising the creation of lists required to determine procurement timing and critical inventory threshold limits. 
 Periodically evaluating warehouse operations and measuring employee performance.
 Preparing necessary reports and submitting them to the concerned director.
 Establishing a tight control system for the warehouse and procurement cycle.
 Supervising periodic and annual inventory audits, provided they are submitted in periodic or annual reports.
 Reviewing and approving purchase requisitions and orders based on applicable Dubai Government procurement laws. 
 Supervising the planning and quality control of materials, items, and equipment used according to actual needs.
 Supervising the preparation of the supplier registry, including their activities and services provided, and evaluating their performance.
 Contributing to formulating policies through which the automation of purchase requisition and order execution is developed.
Supervising the drafting of contracts for transactions of concerned departments and attached entities in coordination with the Legal Affairs Department of the Government of Dubai.

Behavioral Competencies:Core Competencies: 
Financial Awareness
Effective Communication
Community Service 
Leadership Competencies:
Strategic Thinking
Sound Decision Making and Judgment
Leading and Inspiring Others
Technical Competencies: Accounting skills, proficiency in Oracle applications