Job Overview:

We are seeking a proactive, highly organized, and versatile Office Administrator / Accounts Assistant to join our dynamic auditing firm in Dubai. The ideal candidate will play a pivotal role in ensuring seamless coordination between clients and staff, maintaining financial accuracy, and handling a wide range of administrative and accounts-related tasks. While the primary focus will be on administration, the role also includes supporting client accounts by managing bookkeeping and financial records for select clients.

Key Responsibilities:

Client Coordination:

• Act as the primary touchpoint for client communications.
• Coordinate client tasks and track progress with the team.

Office Management:

• Maintain and update petty cash statements for office expenses.
• Ensure timely and accurate record-keeping for company financials (e.g., payments, cheques, receipts).

Accounts Support:

• Handle bookkeeping and manage financial accounts for select clients.
• Assist the accounts team with preparing basic financial statements and reports.
• Ensure smooth financial operations, including cheque management, and proactively address potential issues (e.g., avoiding bounced cheques).

Official Liaison:

• Visit official offices for tasks such as visa processing, trade license renewals, company formation, and other administrative requirements.

Internal Coordination:

• Monitor staff activities and maintain an updated status of ongoing tasks.
• Support senior management in ensuring smooth business operations.

Skills

Qualifications and Skills:

• Education: Bachelor’s degree in Accounting, or related fields preferred.
• Experience: Previous experience in administration, bookkeeping, or related roles is an advantage.
• Familiarity with UAE processes for visa applications, company formation, and related administrative tasks is a plus.
• Strong organizational and multitasking skills.
• Excellent communication skills (verbal and written), with a deep fluency in English. Other languages are always a plus.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Knowledge of basic accounting practices, including bookkeeping.
• Attention to detail and the ability to handle confidential information.