Key Responsibilities Representation of the CEO’s Office Serve as the primary point of contact for the CEO’s Office, ensuring accuracy, professionalism, and timely communication. Represent the CEO’s Office in engagements with senior leadership, board members, and external stakeholders. Uphold the reputation and authority of the CEO’s Office through consistently high standards of output and conduct. Executive Office Management Manage the CEO’s calendar, correspondence, and daily workflow to align with strategic priorities. Coordinate reporting submissions across internal functions, ensuring completeness, accuracy, and deadlines are met. Enforce quality standards for all reports, briefing notes, presentations, and executive materials submitted to the CEO and C-suite. Governance and Delegation of Authority (DoA) Monitor and track compliance with the Delegation of Authority framework. Review submissions for accuracy, justification, and policy adherence prior to CEO review. Maintain formal records of approvals, decisions, and supporting documentation for audit and governance purposes. Board and Leadership Support Coordinate board, executive committee, and leadership meetings, including scheduling, agenda preparation, materials, and follow-up actions. Ensure board packs, CEO briefings, and leadership presentations are concise, business-focused, and professionally structured. Track actions and resolutions to ensure accountability and timely execution. Stakeholder Coordination Act as the central coordination point between the CEO’s Office and internal stakeholders. Ensure stakeholders are properly briefed and supported in preparing submissions and updates. Proactively follow up on actions, reporting, and decisions to ensure delivery within agreed timelines. Additional Duties Perform any additional tasks or assignments as directed by the CEO or CEO Office leadership.
Qualifications:
Experience Minimum of 5 years’ experience supporting C-suite executives, preferably a CEO, in a complex corporate environment. Demonstrated experience in managing executive reporting workflows, governance processes, and DoA compliance. Proven ability to review, refine, and elevate executive-level reports, briefings, and presentations. Excellent written and verbal communication skills in English; Arabic is an advantage. Advanced proficiency in Microsoft Office, particularly Power Point and Excel. Education Bachelor’s degree in business administration, Communications, or a related field. Core Competencies Executive Representation Governance and DoA Compliance Reporting Quality and Executive Standards Organizational Excellence Discretion and Integrity Stakeholder Management Attention to Detail Resilience and Agility Soft Skills Absolute discretion in handling sensitive and confidential matters Strong executive communication and interpersonal skills Excellent prioritization and time management Professional presence and diplomatic judgment Proactive problem-solving mindset Strong relationship management across senior stakeholders Technical Skills Advanced Microsoft Office (Outlook, Word, Excel, Power Point) Digital collaboration platforms (Teams, Zoom, Share Point, Concur, or similar) Executive document preparation and presentation design Understanding of corporate governance, board protocols, and executive reporting standards