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• Prepare & Collect Delivery Notes and Bill of Materials for all works executed.

• Issuance of materials to Retail, Palace and corporate (BOM).

• Ensure all documents for invoicing are properly filed- signed and stamped for timely invoicing of all work orders.

• Monitor, apply and follow up for gate passes except GHQ.

• Assist in preparing and submission of proposals & quotations for the Contacted corporates flower delivery (scope remains under contact) in coordination with Assistant Head Florist/ Senior Floral Designer.

• Monitor vases / accessories issuance and return and Keep vases log (in/ out). Inform concerned department about any discrepancy and ensure the return or payment is completed.

• Consolidate designs/photographs of all contracts and store in shared folder with assigned arrangement names, in coordination with the Assistant Head Florist.

• Maintain Vases Inventory.

• Perform other duties assigned by Line Manager

Desired Candidate Profile

Minimum Requirement (Education & Experience)

• Diploma in Administration or related field

• Min 3 years’ experience in administration 

Skills & Competencies

• Strong MS Office skills (Excel, Outlook, Word);

• Excellent Negotiation, oral & written communication skills.

• Exceptional customer service skills;