KEY DIMENSIONS AND RELATED JOB RESULTS

1.1 Prepare system-generated Local Purchase Orders (LPOs) for materials, services, cash purchases, CCTV requirements and other approved P&E needs.

1.2 Receive, review and verify vendor invoices against purchase orders, delivery documents, approvals and supporting records.

1.3 Enter invoices and related transactions in SAP, maintain invoice records and forward complete documentation to Finance for payment processing.

1.4 Track payment status and provide payment updates to vendors, including follow-up on statements of account and outstanding items.

1.5 Complete Delivery Order (DO) entries and maintain records of materials supplied to stores, ensuring the relevant internal debit entries are processed in SAP.

1.6 Coordinate the creation and registration of new vendors and ensure all required documents and approvals are obtained.

1.7 Process employee attendance, leave, rejoining and other relevant transactions through the HR application within the prescribed timelines.

1.8 Prepare approval requests through eMsigner, upload supporting documents, monitor management approvals and update the CAPEX and approval trackers.

1.9 Coordinate insurance claims with the insurance agent and internal stakeholders, maintain claim records and follow up until settlement.

1.10 Prepare and maintain Excel reports and trackers, including quotations/comparisons, AMC master, project payments, invoice acknowledgements, insurance claims and other management reports.

1.11 Maintain systematic documentation, filing and retrieval of purchase orders, invoices, approvals, contracts, AMCs, claims and related correspondence.

1.12 Manage Hassantuk subscriptions, installation and removal requirements in coordination with service providers for new store openings, closures and annual renewals.

1.13 Coordinate DEWA account closures, move-in requests, refunds and related documentation and follow-up.

1.14 Administer waste collection and grease trap AMCs, including renewals, complaints, service queries and coordination with vendors and stores.

1.15 Coordinate CCTV-related approval requests, purchase orders and supporting documentation.

1.16 Support store openings, closures, projects and maintenance activities by ensuring timely completion of required administrative, purchasing, payment and service coordination tasks.

1.17 Perform any other related duties assigned by the line manager in support of the P&E function.

Desired Candidate Profile

MINIMUM QUALIFICATIONS/EDUCATION/EXPERIENCE/TRAINING/KNOWLEDGE

2.1 Graduate in Commerce, Business Administration, Finance or a related discipline.

2.2 Minimum 3-5 years of experience in coordination, procurement support, accounts administration, engineering support or a similar operational role.

2.3 Working knowledge of SAP, purchase order and invoice processes, vendor administration, payment follow-up, MS Excel and document management.

2.4 Ability to manage multiple priorities, maintain accurate records and coordinate effectively with internal departments, vendors and service providers.

2.5 Good written and verbal communication skills in English; knowledge of Hindi or other regional languages is an advantage.