• Executive Administrative Support: Provide dedicated administrative support to the Project Director and Project Manager, managing calendars, appointments, and schedules. 

• Correspondence Drafting: Draft, format, and proofread formal letters, internal memos, meeting agendas, and general administrative notices. 

• Meeting Organization & Minute Taking: Organize executive and progress meetings, distribute agendas in advance, take detailed minutes, and circulate approved action items. 

• Office Management & Supplies: Manage site office supplies, printer consumables, stationery orders, and supervise office boys to maintain cleanliness. 

• Visitor & Telephone Management: Screen incoming telephone inquiries, welcome visiting clients and consultant representatives professionally, and manage courier services. 

• Travel & Booking Coordination: Coordinate flight bookings, hotel reservations, and visa processing support for visiting corporate staff and management. 

• Filing & Administrative Confidentiality: Maintain strictly organized, confidential filing systems for management records, staff files, and executive correspondence. 

Desired Candidate Profile

• Essential Qualifications: Bachelor’s Degree or Diploma in Secretarial Studies, Business Administration, or related field; 3+ years secretarial experience. 

• Preferred Qualifications: Advanced MS Office skills (Word, Excel, PowerPoint, Outlook); professional business correspondence certification. 

• Professional Licenses / Certifications: None mandatory. 

• Required UAE / GCC Construction Experience: 3–5 years of secretarial/administrative experience in UAE construction or engineering corporate offices.