Responsibilities:

1. Administrative Support: Provide administrative assistance to various departments within the company, including data entry, file management, and document preparation.
2. Reception: Serve as the first point of contact for visitors, clients, and employees, greeting and directing them appropriately.
3. Phone and Email Correspondence: Answer and manage incoming calls and emails, taking messages and forwarding them to the relevant parties.
4. Office Organization: Maintain a clean and organized office space, ensuring that supplies are well-stocked and equipment is in working order.
5. Scheduling: Assist in scheduling appointments, meetings, and conference calls, and manage office calendars.
6. Mail Handling: Sort and distribute incoming and outgoing mail and packages, and coordinate courier services as needed.
7. Travel Arrangements: Assist with making travel arrangements, including booking flights, hotels, and transportation.
8. Record Keeping: Maintain and update company records, including employee information and office-related documents.
9. Assist in Event Planning: Support the planning and coordination of company events, meetings, and conferences.
10. Special Projects: Undertake special projects and tasks as assigned by management.

Skills

Qualifications:

• High school diploma or equivalent; additional education or certification in office management is a plus.
• Proven experience as an office assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information.
• Reliable and punctual.