Booking process:

- Online booking management system:

· Daily review

· Closing dates and flagging days needed to market

· Updating the prices, availabilities and informationReview affiliate sites booking and information

- Messaging:

· Replying to guest messaging on whatsapp and social media

· Push messages for guests

- Phone: Receiving guest calls

- Prepare the runsheet and communicate with the venue

- Manage and track influencer bookings

Sales Tracking:

- Preparing weekly sales report and forecast for Dubai operation

- Monthly follow up on sales results from overseas partners

- Sending monthly invoices to overseas partners and franchisees

- Preparing monthly sales reports for Dubai

- Follow up on collections of invoices

Private Events: 

- Handle enquiries regarding private events.

- Send proforma invoices

- Communicate with the venue

- Send invoices and follow up on collection

Finance & Book-keeping:

- Processing regular payments and refunds

- Recording and keeping track of all payments

- Preparing monthly reports for the accountant

- Manage and keep track of the company’s documentation

Props and Equipment:

- Keeping up to date lists of equipment and props

- Manage recurring props and consumables purchases

Research:

- Perform online research as requested

- Reach out to target alliances through introductory emails as required

Skills

Requirements:

- 3+ years of experience as administrative officer or administrative assistant;

- Excellent command of office programs and tools;

- Knowledge of finance and accounting;

- Attention to details and communication skills;

- Good command of English;

- Arabic language will be a big plus.