Operations Executive

UAE - Dubai United Arab Emirates

Employment: Full Time

Proficiency in handling freight inquiries, quotations, and coordination with local, and international clients
Good Experience in Dubai Trade, Processing of import/export customs declaration arranging transportation and delivery
Good knowledge of Dubai customs procedures, and Jebel Ali port-related operations.
Ensure there are adequate air waybill stocks at any given time
Ensure there are bookings available for usual shipments
Make additional booking as and when required
Ensure the packaging is correct and that the documents for the shipments are correct
Open a job for a new shipment and add details to the manifest
Manage the ad-hoc bookings before executing the AWB
Prepare CR list for delivery
Documentation for Air freight and Sea Freight
Dock booking for delivery at the airport
Track the shipment till its arrival at the consignee
Prepare documents for Dubai Trade submission
File for claim online as and when the Exit-Entry documents are stamped
Updating Trackers - Turnover Report, Daily Activity Monitoring, Daily Active File, Microsoft Team.

-analyze, create, and manage logistics plans

-Maintain airline bookings

-Generate and process all necessary documents related to shipment for import/export;

Bill Of Entry(BOE)

Airway Bill(AWB)

Invoice&packing List Shipment Manifest

· Handle multiple sea and air shipments end to end at the same time

· Interact with our customers in arranging their shipments, exceeding customer service expectations.

· Acceptance of goods and maintaining goods transfer from the store to the warehouse and to the airline.

-In the Warehouse, the unloaded Cargo should be checked and tallied with the Transfer Sheet by the Warehouse Supervisor and entered into the system.

-prepares a list of the CR numbers and the documents that must be delivered.

Receiving goods

1 Check the items to see if any prohibited items

2 Fill CR Form and give acknowledgment to the customer

3 Ensure the Delivery note is provided by the customer.

4 All documents mentioned in the quotation are provided by the customer

5 Ensure the marking on packages are correct and the CR number is also mentioned

· Ability to handle both LCL and FCL shipments and hazardous.

· Submit shipping instructions timely and accurate.

· Arranging Customs clearance – BOE - and documentation.

· Ensure documents are timely sent to customers for customs purposes.

· Understand all shipping incoterms for freight shipments.

· Coordinates all warehousing and logistics activities with the logistics team to meet customers' project deadlines and targets.

· Ensure timely movement and delivery of freight to customers.

· Ensure accurate and timely data entry into our operating system.

· Provides support to the sales team for customer development and maintenance.

· Applies knowledge of Freight Forwarding and freight structure and operations to resolve problems, make decisions, and achieve business objectives.

· Track and trace shipments and provide customers with daily or weekly tracking reports as required. Ensure accurate and timely client invoicing.

Education and Experience requirements

-Degree(information Technology)/MBA (LOGISTICS )in Business Administration, Supply Chain Management, or relevant field.

preferred female candidates

-Proven 2 years of experience as a Logistics Coordinator, Logistics Administrator, or a similar role.

-Good understanding and experience in air freight documentation, systems, countries' regulations, airline operations, and airport operations.

Job Skills and Competencies for this position

-Good experience in air freight and freighter loadings

-Experience in air freight consolidations and cost calculations

-Proven implementation and continuous improvement results with operations

-Good command of spoken & written English.

-Good PC skills in MS Word, MS PowerPoint, and MS Excel.

-Communication skills and Self-development.

Skills