Responsibilities:

• Office Management:
• Maintain office supplies inventory by checking stock and ordering items as necessary.
• Ensure office equipment is properly maintained and serviced.
• Manage incoming and outgoing mail and packages.
• Administrative Support:
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Coordinate with IT department on all office equipment.
• Communication:
• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes, and forms.
• Customer Service:
• Greet and assist visitors in a professional and friendly manner.
• Handle customer inquiries and complaints.
• Project Assistance:
• Assist in the preparation of project proposals, reports, and presentations.
• Provide general support to visitors.
• Conduct research and compile data as needed.

Skills

Qualifications:

• Education and Experience:
• High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.
• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant.
• Skills:
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.