The HR & Admin Coordinator provides administrative support to ensure efficient operations—the primary gatekeepers accountable for all organizational activities.

As an HR and admin Coordinator, your responsibilities include, but are not limited to, the following: Please note that these roles and responsibilities might change in due course or immediately if any situation arises.

• Greet, direct visitors, answer phone inquiries, and handle complaints courteously and professionally.
• Ensure office supplies and pantry items are maintained, including inventory checks and working with suppliers to maintain the necessary supplies.
• Ensure the confidentiality and security of files, records, and documentation.
• Responsible for operating and managing office tools, equipment, and furniture.
• Responsible for ensuring the organization’s compliance with UAE-mandated laws, rules, and regulations.
• Ensure everyone is updated on necessary company news, policy, and information.
• Responsible for ensuring smooth travel arrangements and hotel reservations for employees on business trips. 
• Reconcile and pay vehicle fines; coordinate with HR and finance department to ensure proper documentation/deduction.
• Petty cash handling, managing, issuance, and reconciliation.
• Admin driver coordination. 
• Organize and schedule meetings and appointments.
• Prepare meeting minutes, accurately enter notes, and distribute them to the meeting attendees.
• Act as the administrative point of contact between employees, executives, and clients.
• Supervise the office boy and admin driver with their job responsibilities.
• Responsible for paying monthly utility bills and maintaining proper records of expenses.
• Maintains records of all legal documents related to the company and ensures that all legal documents are renewed/updated on time.
• Coordinate with the technicians for any maintenance to be done in the office.
• Responsible for managing all aspects related to company rented properties such as but not limited to apartments, vehicles, and workers’ accommodation.
• Manage, coordinate, and plan company gatherings, birthdays, etc.
• Provide day-to-day support to staff and higher management.

Skills

• Bachelor's degree in business administration, management, or any other related field.
• Several years of experience as an HR & Admin Coordinator or any other related field.
• Strong organizational, and time management skills.
• Ability to work independently, manage multiple priorities, and meet tight deadlines.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Advanced proficiency in Microsoft Office suite, especially Word, Excel, and PowerPoint.
• Knowledge of office management systems and procedures.