Location: Dubai Maritime City

Joining Date: July 1, 2024

Job Description:

We are seeking a proactive Purchasing Assistant with UAE experience to join our team immediately. The ideal candidate will be responsible for handling purchasing operations efficiently and ensuring timely delivery of orders.

Key Responsibilities:

1. Handling Orders:

• Review and process incoming orders from clients.
• Coordinate with suppliers to ensure timely product delivery.
• Communicate order details to relevant departments.

1. Making Purchase Orders (PO) to Suppliers:

• Generate POs based on approved client orders.
• Include product specifications, quantities, and delivery dates.

1. Sending Order Confirmation to Clients and Proforma Invoice:

• Confirm orders with clients and provide proforma invoices.
• Update clients on order status and payment details.

1. Payment Request Processing:

• Coordinate with accounts for supplier payment processing.
• Prepare necessary documentation for payment requests.

1. Coordinating Dispatch from Supplier to Client:

• Arrange product dispatch as per client instructions.
• Ensure smooth delivery arrangements.

1. Requesting Approval for Handling, Packing & Delivery Charges:

• Obtain client approval for additional charges.
• Inform clients of additional costs incurred.

1. Ensuring Proof of Delivery (POD):

• Verify POD for all shipments.
• Share POD information with clients.

1. Coordinating Shipment Documents (AWB, BL):

• Obtain and manage shipment documents (AWB, BL).
• Coordinate with freight forwarders for shipment logistics.

1. Generating Tax Invoices:

• Prepare accurate tax invoices post shipment and POD receipt.
• Ensure compliance with regulatory requirements.

1. Document Filing and Organization:

• Maintain organized files for client inquiries, quotations, POs, and shipping documents.
• Use Excel sheets to track order dispatch and supplier orders.

1. Assisting with Incoming Shipments:

• Assist in Ajman Customs portal for incoming shipments.
• Ensure compliance with Ajman Customs regulations.
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Skills

• The ability to follow client specifications.
• An expert professional who can recognize market trends and make decisions under pressure.
• Must possess operational fluency in management software programs.
• Must exhibit strong networking and time management skills.
• UAE experience in purchasing
• Strong organizational and communication skills
• Proficiency in Microsoft Office Suite