Black & Grey HR is actively recruiting for a prominent landscaping company based in Abu Dhabi, UAE. Our client is seeking seeking a diligent Project Administrator to facilitate seamless coordination with project support and document control teams. Reporting directly to the Operation Manager, this role plays a pivotal part in ensuring the timely, precise, and safe execution of all assigned activities.
Responsibilities:
- Coordinate with project support and document control teams to ensure smooth project operations.
- Handle project documentation and administrative tasks efficiently.
- Provide direct assistance to managers in their daily administrative duties.
- Offer general support for project-related activities.
- Prepare monthly invoices accurately.
- Maintain records of incoming and outgoing correspondence related to projects.
- Facilitate coordination between different departments to compile data for tenders and ensure timely submission.
- Prepare quotations, new contracts, and renewals for Annual Maintenance Contracts (AMCs), and submit them to clients.
- Generate purchase orders and liaise with suppliers for coordination and delivery.
- Follow up on purchase orders and obtain necessary approvals and signatures.
- Coordinate with procurement and logistics teams for material delivery.
- Collaborate with the accounts department for monthly invoice processing.
- Generate sales orders and submit them to the finance team for invoicing.
- Organize and file acknowledged invoices for accounting reference.
- Manage document filing, including materials requisitions, local purchase orders, delivery notes, and quotations, both electronically and physically.
- Input material requisitions and local purchase orders into Microsoft Excel to maintain accurate records.
- Ensure a healthy and safe working environment in compliance with company policies and regulations.
Skills
- Bachelor’s degree or diploma in a related field.
- Minimum of 4 years of experience in the relevant field.
- Proficient in presentation, coordination, and communication skills.
- Immediately available candidates will be given preference