Job Purpose - 

Provide administrative and office services to Senior Management to ensure daily operations are maintained in an effective, up to date, and accurate manner.

Activity: 

Administrative Support

Responsibilities and Accountabilities:  

• Screen incoming mail and telephone call, draft responses, redirect correspondence and callers to the appropriate Department/ Section and obtain additional information where necessary.

• Collect and organize a variety of business-related information to manage information flow and business requirements.

• Coordinate office administration activities and guide the work of Administrative Assistants working in the department/ Sections of the Division/ Directorate as appropriate.

• Provide a time management/ diary service in order to ensure effective time usage and to avoid conflicting schedules.

• Design, organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease.

• Organize and oversee all aspects of meetings, including: venue arrangements, invitations, memos, reports and minutes of meetings.

• Act as first point of contact for callers and internal and external visitors.

• Observe and apply strict levels of confidentiality and discretion in all matters related to the performance of role in order to ensure that the Chief Officer and Vice Presidents (VPs) (and as extension ENEC's) intellectual property is guarded at all times.

• Coordinate travel arrangement with Travel Coordinators for the Chief Officer and VPs.

• Process invoices in liaison with the procurement and finance team ensuring compliance to procurement and finance procedures.

• Produce various forms of documentation, such as: reports, presentations, memos and e-mails as required ensuring that well written, consistent, accurate and timely documentation are originated.

Technical Support/ Assistance

Responsibilities and Accountabilities: 

• Provide basic Information, Communication and Technology (ICT) support and assistance such as conference, videoconference and telepresence call setup and basic laptop troubleshooting.

• Assist with purchase and coordination of office supplies.

Health, Safety and Environment, Security and Business Continuity 

Responsibilities and Accountabilities: 

• All individuals take personal responsibility for safety; follow company HSE policies, procedures and instructions; avoid complacency and continuously challenge existing conditions and activities in order to identify discrepancies that might result in error or in appropriate action; report any situation that could present a hazard; not intentionally or recklessly interfere with or misuse anything provided at the workplace in the interest of health, safety, welfare or protection or management of the environment.

• Follow all relevant Security policies, processes, procedures, and instructions to ensure security compliance in all aspects of work, by applying them on self, others, and corporate assets.

• Follow all relevant Business Continuity and Resilience requirements for compliance with, and adherence to, policies, procedures and instructions related to the effective planning for, and response to, incidents and/or business disruptions in order to continue critical business processes and activities with minimal adverse impact.Activity: 

People Management

Responsibilities and Accountabilities 

• Contribute to the development of UAE National employees in a manner which supports the objectives of the corporation and its Emiratization strategy.

• Contribute to knowledge dissemination/sharing in a way that assists with building internal capabilities of UAE Nationals where applicable and maximize their effective performance.

Excellence and Quality Management

Responsibilities and Accountabilities: 

• Ensure commitment to a culture of continuous improvement by eliminating waste, following operations procedures, practicing innovation, problem solving, and teamwork; complying with Quality Management System policies and procedures; providing and receiving constructive feedback, and striving to meet quality standards and stakeholder expectations.

• Ensure commitment to the Nawah Fundamentals.

Education Qualification - 

Bachelor's degree in science, Business Administration or relevant field

Skills

The individual should be very good in MS Office - Word, Excel and PowerPoint and user friendly to work on MS Outlook