The Bid and Cost Control Specialist is responsible for overseeing the preparation and submission of bids while ensuring that project costs are controlled throughout the lifecycle of contracts. This role requires a deep understanding of technical requirements, bid strategies, and financial analysis, particularly within the marine industry. The ideal candidate will be experienced in coordinating bid processes within the chartering department of a marine company, analyzing costs, and ensuring that projects remain within budget.

Key Responsibilities:

Bid Management:

• Lead the preparation, coordination, and submission of bids and proposals for marine projects in response to client tenders and RFPs.
• Analyze and interpret client requirements, ensuring that the technical and commercial aspects of bids align with those requirements.
• Collaborate with cross-functional teams (marine operations, engineering, procurement, legal, finance) to gather and consolidate inputs for bids.
• Ensure that all bids comply with company policies, legal regulations, and marine industry standards.
• Track the progress of bids and proposals, communicating key milestones to stakeholders.

Cost Control and Analysis:

• Monitor and control project costs from the initial bidding phase through to contract execution in marine and offshore projects.
• Develop accurate and realistic cost estimates for vessel charters, marine operations, and associated services.

Financial and Risk Management:

• Assess the financial risks associated with bids and marine projects, identifying potential cost overruns or budget deviations.
• Work closely with the finance team to ensure that marine projects are financially viable and that cost objectives are met.

Contract and Vendor Coordination:

• Liaise with vessel owners, subcontractors, and suppliers to obtain competitive pricing and ensure alignment with project budgets.
• Negotiate with vendors to secure competitive pricing while maintaining quality standards in marine operations.
• Review and analyze contract terms to ensure financial feasibility and minimize risks.

Process Improvement and Reporting:

• Continuously assess and improve bid management and cost control processes to enhance efficiency in marine projects.
• Prepare and deliver regular reports on bid outcomes, project costs, and cost control strategies to management.
• Stay updated on marine industry trends, pricing strategies, and best practices in bidding and cost control.

Skills

Qualifications and Experience:

• Bachelor’s degree in Business, Finance, Engineering, or a related field.
• Proven experience (3-5 years) in bid management and cost control within the chartering department of a marine company.
• Strong knowledge of tendering processes, project budgeting, and cost control techniques within the marine sector.
• Proficiency in financial modeling and cost management software (e.g., MS Excel, ERP systems).
• Excellent analytical, problem-solving, and negotiation skills.
• Ability to manage multiple bids and projects simultaneously in a fast-paced environment.
• Strong attention to detail and accuracy in financial calculations and bid preparation.