Job Purpose

To effectively manage the facilities and engineering services along with other support outsourced service providers. The prime objective is to ensure that adequate management systems are in place to continually ensure a safe and robust environment for achieving superior Facility Management performance throughout the property.

Roles and Responsibilities

• Daily reporting to Associate Director to deliver the daily managements and operation outcomes
• Managed all building facilities operation & maintenance activities. Designed & managed various auxiliary building & fit-out projects to enable business growth.
• Planned strategy to ensure efficient management of assets – Managed, maintained and supported the reliability of the systems, equipment, properties, and assets in the facility.
• Managed contracts, contractors, and procurement functions and providing support for the facility’s budget.
• Communicate, negotiate and hiring sub-contractors within project budget to maintain facilities systems or for any additional works and ensure they will provide the services within the contractual KPI.
• Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures, and purchases.
• Coordinates with suppliers, contractors, engineers, and others concerning equipment operations or maintenance.
• Maintained and operated the facilities – Managed resources including budget, staff, contractors, consultants, and finances.
• Ensure the effective delivery of site services in line with Service Level Agreements /Key Performance Indicators (KPI).
• Ensure the effective delivery of site services in line with Service Level Agreements /Key Performance Indicators (KPI).
• Conducting supervisory activities on site and carrying out necessary correspondence to insure contract soundness and adherence to relevant special and general conditions of contracts.
• Support and communicate with clients, customer base with your area of responsibility and the FM or Workplace manager
• Managing clients meeting
• Carry out daily - Monthly - Monthly inspection around the building areas and services
• Follow and track all works orders, materials, and Actuals time for completing works, issue and action taken by using SAP Program.
• Following the payment and pending approvals with client
• Coordinate with other teams ensuring satisfactory completion of all work requests.
• Handling the Defect liability period for The New Projects, preparing the assets its, snag reports, PPM Planners, Materials and tools list, handling over follow up, meeting, documentation …etc.
• Monitor and maintained the store inventory – Materials requisition – Materials delivery.

Qualifications

• Bachelor’s degree in Engineering, Assets Management, Project Management or relevant.
• MBA or master’s in management is preferable.
• FM related professional certifications is preferable.
• Excellent knowledge & understanding of Health, Safety, and Environmental regulations and responsibilities

Skills

• Budgets/Cost Control
• Leadership
• Managing for Results
• Managing Performance
• Organizational Savvy
• People Development
• People Management
• Project Management