The Administration Manager plays a crucial role in ensuring the smooth operation of the administrative functions within an investment, securities, and funds recruitment agency. This position requires a blend of managerial skills, organizational abilities, and a keen understanding of the financial services sector. The ideal candidate will oversee various administrative tasks, manage a team, and ensure compliance with industry regulations while fostering a productive work environment.

Responsibilities:

1. Oversee daily administrative operations and ensure efficiency in processes.
2. Manage and mentor administrative staff, providing guidance and support.
3. Develop and implement administrative policies and procedures to enhance productivity.
4. Coordinate with different departments to ensure seamless communication and collaboration.
5. Monitor compliance with industry regulations and internal policies.
6. Prepare and manage budgets for administrative functions.
7. Assist in recruitment processes by providing administrative support.
8. Organize and maintain company records and documentation.
9. Evaluate and improve administrative systems and processes.
10. Provide regular reports to senior management on administrative performance and initiatives.

Preferred Candidate:

1. Strong leadership and team management skills.
2. Excellent organizational and multitasking abilities.
3. Proficient in financial services and investment industry knowledge.
4. Exceptional communication and interpersonal skills.
5. Detail-oriented with a focus on compliance and accuracy.
6. Ability to work under pressure and meet deadlines.
7. Proficient in using office software and administrative tools.
8. Problem-solving mindset with a proactive approach.
9. Strong analytical skills to assess administrative performance.
10. Commitment to continuous improvement and professional development.

Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong understanding of administrative management principles.
• Experience in budget management and financial reporting.
• Excellent verbal and written communication skills.
• Ability to lead and motivate a team effectively.
• Knowledge of compliance regulations in the financial sector.
• Strong organizational skills with attention to detail.
• Ability to handle confidential information with discretion.