• We are seeking a highly organised and proactive executive assistant to support the CEO. The ideal candidate will manage administrative tasks, optimise the executive’s time, and serve as a reliable point of communication. This role requires exceptional organisational skills, professionalism, and the ability to handle confidential information with discretion.

Skills

• Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Handle correspondence, emails, and phone calls on behalf of the executive.
• Prepare reports, presentations, and meeting agendas.
• Take notes during meetings and ensure timely follow-ups on action items.

Time and Task Management

• Prioritise and manage the executive’s daily workload to optimise efficiency.
• Anticipate scheduling conflicts and address them proactively.
• Assist in tracking and meeting deadlines for key projects and tasks.

Communication and Coordination

• Act as a liaison between the executive and internal and external stakeholders.
• Relay information, instructions, and assignments accurately and timely.
• Coordinate with teams and departments to ensure seamless communication.

Confidentiality and Integrity

• Handle sensitive and confidential information with utmost discretion.
• Maintain professionalism and integrity in all interactions.

Event and Travel Management

• Plan and organise travel itineraries, accommodations, and transportation.
• Coordinate events, conferences, and team-building activities as needed.
• Handle last-minute changes to schedules or arrangements efficiently.

Process Improvement

• Identify opportunities to streamline administrative processes.
• Implement tools and practices to enhance productivity.
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