Logistics Supervisor
Department: Supply Chain
Reports To: Supply Chain Manager
Job Purpose
The Logistics Supervisor is responsible for overseeing the daily operations of the company’s logistics activities, focusing on fleet management, driver coordination, third-party transporter relations, and ensuring compliance with UAE regulations. This role will optimize delivery plans, reduce costs, and maintain operational efficiency.
Key Responsibilities
Fleet Management:
- Manage the company’s fleet, including vans, buses, trailers, salon cars, and leased vehicles.
- Ensure timely renewals of vehicle licenses, insurance, and registrations.
- Conduct regular inspections and maintenance to minimize downtime.
- Monitor vehicle usage, fuel consumption, and operational efficiency.
- Coordinate repairs and servicing for vehicles experiencing breakdowns.
- Manage leasing contracts, ensuring compliance with terms, renewals, and returns.
- Ensure vehicles meet all UAE regulatory transportation standards.
Third-Party Transport And Leasing Coordination
- Communicate with third-party transport providers to ensure cost-effective and reliable service.
- Negotiate contracts and rates with transporters to meet delivery requirements.
- Monitor third-party transporter performance and resolve service issues.
- Coordinate with leasing companies for vehicle replacement or maintenance.
- Maintain records for leased vehicles, including usage and cost tracking.
Driver Management
- Supervise and coordinate all logistics drivers, ensuring adherence to schedules.
- Assign daily routes to maximize trips and reduce idle time.
- Provide ongoing driver training on safety, regulations, and best practices.
- Monitor driver behavior and ensure compliance with traffic laws and company policies.
- Prepare performance reports for drivers on a daily, weekly, and monthly basis.
- Address driver grievances or disciplinary issues promptly.
Logistics Operations
- Develop and implement daily delivery plans based on customer and production schedules.
- Coordinate with the warehouse team for timely dispatch and delivery.
- Analyze logistics data to identify inefficiencies and suggest improvements.
- Ensure timely submission of logistics reports (daily, weekly, and monthly).
- Stay up-to-date with UAE laws and regulations related to logistics operations and ensure compliance.
Cost Management And Optimization
- Monitor logistics expenses to identify opportunities for cost reduction.
- Negotiate favorable maintenance and leasing agreements with vendors and leasing companies.
- Reduce operational waste through improved processes and better driver management.
Other Responsibilities
- Maintain a fleet management system for tracking vehicles, maintenance, and performance.
- Develop a contingency plan for emergency situations such as vehicle breakdowns or driver unavailability.
- Collaborate with the procurement team for vehicle purchases or contracts.
- Ensure drivers and vehicles are properly equipped with tools, safety equipment, and necessary permits.
- Oversee the documentation and record-keeping for all fleet, driver, and third-party transporter activities.
Key Skills And Qualifications
- Proven experience in logistics or fleet management, preferably in the UAE.
- In-depth knowledge of UAE transportation regulations, distribution permits, and leasing practices.
- Strong leadership and people management skills.
- Proficiency in data analysis and report generation.
- Excellent problem-solving and decision-making skills.
- Familiarity with vehicle maintenance and repair processes.
- Experience in managing third-party transporters and leasing companies.
- Ability to multitask and perform under pressure.
- Proficiency in MS Office (Excel, Word, PowerPoint) and fleet management software.
- Bachelor’s degree in Supply Chain Management, Logistics, or a related field (preferred).